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Vehicle Repair & Preventative Maintenance

Josh McSwain

Josh McSwain,
Director Fleet Management

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1801-1 N. Blair Stone Road
Tallahassee, FL 32308

Monday through Friday
7 a.m. to 5:30 p.m.
Closed holidays.

Fleet Management Division will provide the best quality maintenance and repair at the most economical cost to taxpayers of Leon County. We enhance customer satisfaction by soliciting input before, during and after certain repairs. Our employees will perform all repairs with respect for the environment and will constantly demonstrate that service is our most important product.

The Fleet Management Division provides repair and maintenance services for 628 vehicles and equipment owned and operated by Leon County. Additionally, vehicles owned by three Constitutional Officers receive the majority of their repairs and maintenance services from this division as well. The replacement of vehicles and equipment, development of specifications before purchase, and the submission of requisitions for procurement represent other functions.  In the Fleet Division's 2006-2007 Budget Request, it includes the replacement of three Jeep Cherokees with Ford Escape Hybrids. The Jeep averages 19 MPG while the Escape Hybrid averages 31 MPG.  This is a 61% increase in gas mileage.

Leon County is committed to constantly improving its vehicles for the good of the community leading to the creation of the Green Fleet Policy in 2020. This policy dictates a set of criteria intended to make the purchase of County vehicles and equipment more fuel-efficient, cost effective and environmentally-friendly. The overall intent of this policy is to establish a green fleet through a process of consideration of all aspects of fleet operations that will contribute to the following goals:

  • Improved fuel efficiency

  • Use of cleaner technology with reduced emissions

  • Lowered or contained fuel costs

  • Reduced dependency on any particular energy source

The responsibility for procurement and dispensing of gasoline, diesel fuel, and oil products is a very integral role of this division. In addition to the Board of County Commissioners' (BCC) vehicles and equipment, the Fleet Management refueling site serves as a remote refueling station for the Leon County Sheriff's Department and the Florida Department of Law Enforcement.  The Fleet Division is currently pilot testing a bio-diesel fuel mixture of 80% petroleum and 20% biomass in three of the heavy-duty trucks.  Bio-diesel is a clean burning fuel, produced from domestic, renewable sources (vegetable oil, soybeans, corn and other crops).

Particularly noteworthy is the fact that all fleet maintenance related services are performed with only ten staff members. Since 1981 when the Fleet Management Division was created, staffing has been reduced approximately 39.4 percent. During the same time period, the County's fleet has increased approximately 70.6 percent.

Functional Responsibilities

  • Repair and maintenance on 628+ BCC vehicles/equipment.
  • Procurement, storage and distribution of 348,684 gallons of gasoline and diesel fuel.
  • Procurement of parts needed for repairs.
  • Assist the Risk Manager on insurance coverage.
  • Develop annual vehicle/equipment Capital Improvements Program (CIP).
  • Implement and maintain total cost concept buying on heavy equipment.
  • Provide road and field service repairs on disabled or non-movable equipment.
  • Manage and coordinate repairs on vehicles involved in traffic accidents, vandalism, and theft.
  • Maintain and repair seven computerized mosquito control fogging units.
  • Coordinate wrecker service for disabled vehicles.
  • Coordinate tire repair for field service vehicles and normal replacement because of wear, damage, etc.

Featured Video

2023 Annual Report Video 4:12
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